Event Executive (Internship), Agency (UAE)

Sector: Creative Agency

Title of role: Event Executive (Internship)
Reporting to:  Event Director

Location/ Office address: UAE
WFH/ Office/ Remote: TBA

Working hours: TBA

Deadline to apply: Monday, 28th July

Interviews start: W/c 28th July

Start date: September/ December

Scope for permanent role: YES/NO

Our client is a well-established creative agency with decades of experience in delivering immersive brand experiences. Their approach combines strategic thinking, experiential design, and digital innovation to create meaningful connections between audiences and brands. With a broad international presence and extensive production capabilities, they support a wide range of projects — from exhibitions and events to branded environments, cultural spaces, and venue consultancy.

Core Purpose

The Event Executive supports the successful planning and execution of corporate events and exhibitions, working closely with senior team members and cross-functional departments.  Responsibilities include coordinating event logistics, managing vendor communications, supporting client engagement, and assisting with on-site operations to ensure flawless delivery. This role is ideal for a detail-oriented, proactive individual with a passion for events and a strong desire to grow within a dynamic and collaborative environment.

Key Responsibilities

Event Planning & Development: 

• Support in creating detailed event proposals, timelines, and project plans including timelines,  budgets, and logistics. 

Admin & Project Management: 

• Support Senior on projects, from pre-planning through to execution and post-event evaluation. 

• Support to coordinate with internal teams (creative, marketing, production) and external vendors (catering, AV, etc.) to ensure smooth event operations. 

• Assist with preparation of event documentation such as run sheets, floor plans, checklists,  and client presentations. 

• Manage inventory of event materials (booth elements, signage, collaterals, giveaways, etc.). 

Vendor & Stakeholder Management: 

• Liaise with vendors, production teams, and venue recce to confirm details and schedules. 

On-Site Management: 

• Support onsite execution including registration, setup, timekeeping, and guest support. • Support event logistics, ensuring that everything from registration to attendee flow operates smoothly. 

Compliance & Risk Management: 

• Check project/event are carried out in accordance with ISO procedures and proper  documentation and filings are maintained 

Post-Event Evaluation: 

• Assist in collecting and analysing post-event feedback and preparing event reports, including attendee feedback, performance metrics, and ROI assessments.

Education: 

• Diploma / Bachelor's degree in Event Management, Marketing, Business, or a related field. 

Experience: 

• Minimum of 0 - 2 years of experience in supporting large-scale events, exhibitions,  conferences, or festivals. 

• Basic understanding of event planning, logistics, and supplier management. 

Skills: 

• Strong organisational skills and attention to detail. 

• Excellent communication and interpersonal skills. 

• Ability to multitask, work under pressure, and meet tight deadlines. 

• Software Proficiency: Proficiency in MS Suite 

Personal Attributes: 

• Hunger in learning new skills and obtaining new knowledge with a positive ‘can-do’ attitude.

• Creative problem-solving abilities. 

• A customer-centric mindset, with a commitment to delivering exceptional experiences.

• Able to independently handle assigned tasks with minimal supervision

It should be noted and understood that the attached Job Description has been drafted to focus on the “key”  responsibility areas for this position. In the agency world, nothing is set in stone, and a job description cannot be a detailed record of every task and duty. Our client recognises that all members of staff, at any time, may be asked by a  Senior Executive to perform tasks which are not included in the Job Description. Whilst these tasks do not necessarily fit in the definition of “key” responsibilities, they are nevertheless important for the ongoing management of the business.