Intern Conference Producer

Our Vision: To offer a unique insight into African affairs, from an African perspective. We aim to shape the African agenda by leading and influencing the conversation on African issues. We want to actively contribute to the socio-economic development of the continent through vigorous debates, insights and analysis and by connecting the dots, be it people or ideas, so that Africa has its rightful place on the world stage, challenging the status quo.

Company Culture: To foster and grow a dynamic company culture with the energy and initiative of a start-up where people are self-starters, nimble, flexible, adaptable, reactive, creative, curious, high quality, professional and fun.

Job Title: Conference Project Manager Intern

Location: London

We are seeking a highly motivated and dynamic Conference Project Manager to join our award-winning, pan-African media and communications group. In this role, you will be responsible for the successful planning, execution, and delivery of a wide range of high-profile events, including conferences, awards, webinars and other formats. You will have the opportunity to work in an energetic, entrepreneurial, and multicultural organisation that values creativity, adaptability, and professionalism. You will work cross-functional teams, manage budgets, and ensure all event logistics are meticulously executed within deadlines and within budget.

Key Responsibilities: The group organises high level events for governments and international institutions. The role is suitable for a highly organised professional with passion in the production of small to large-scale, international conferences and events, with an interest in and strong knowledge of Africa and the African markets. The candidate must possess an understanding and knowledge of the events project management cycle and high research skills across different industries in Africa.

Client Management: 

• Build and maintain strong client relationships.

• Proactively identify and address client needs and concerns.

• Deliver exceptional client service throughout the event lifecycle.

Content & Programme Research: 

• Research and collaborate with experts to develop compelling event agendas and content proposals.

• Conduct desk research on a variety of economic, business, and financial issues related to Africa.

• Produce written materials and communication documents, such as concept notes, speaker briefs, invitations, etc.

• Research and source potential speakers for conferences and events.

• Help manage the selection, invitation, briefing, and coordination of speakers.

• Collaborate the production of high-quality event materials, including presentations, briefing documents, etc.

• Design and develop conference programs and agendas.

• Coordinate with the Operations Team concerning speakers' logistics. 

• Collaborate with Marketing, Communications, and Sales teams to identify target audiences and conference selling points, and produce conference collaterals and marketing materials.

• Help with the coordination of speakers during events, including providing briefings regarding session topics and formats.

• Perform other related duties and administrative tasks as required.

Follow Up: 

• Conduct post-event evaluations and debriefings with clients and internal stakeholders.

• Gather and analyse event feedback to identify areas for improvement.

• Prepare and deliver post-event reports to clients and internal stakeholders. 

Skills, aptitudes, attitudes and abilities:

• Strong business acumen

• Reliability and accountability 

• A good understanding of emerging markets and Africa is necessary. 

• Strong analytic thinking and a capacity to understand a variety of concepts. Common sense and pragmatism are a must, as well as the ability to problem solve and communicate effectively and concisely.

• Energetic and driven, someone who enjoys the challenge of bringing a practical solution to problems and bring simplicity to what may look like convoluted or complex problems.

• Exceptional communication skills, both written and verbal

• Proficient is Microsoft office and Google. Some physical demands are necessary, such as walking, sitting or standing and lifting.

• Excellent interpersonal skills, with the ability to engage and build relationships with diverse stakeholders.

• Self-started with excellent analytical and problem-solving abilities, with a strategic mindset and the capacity to identify new business opportunities.

• Be able to work independently and also as part of a team and meet tight deadlines

• Foster a collaborative and high-performance work environment

• Passion for Africa and a genuine interest in contributing to its development through the power of media and communications.

Qualifications and Experience:

• Degree in Event Management or equivalent

• Passion for Africa.

• We operate across numerous markets with both anglophone and francophone clients and as such fluency in French is preferred. 

• Understanding of the African media, political and economic landscape, including international events, and strategic communication services.
  

Note: The job specifications provided are a general outline of the role and responsibilities, it excludes other marginal functions that are incidental to the performance of the job duties. Other instructions can be requested by an authorised representative and may be subject to modifications based on the evolving needs of the company. To perform the job successfully, the incumbent will possess the skills, aptitudes, attitudes and abilities to perform each duty proficiently. This document does not create an employment contract, implies or otherwise, other than an “at will” relationship.