Project Executive (Internship), Agency (UAE)

Sector: Creative Agency

Title of role: Project Executive (Internship)
Reporting to:  Project Director

Location/ Office address: UAE
WFH/ Office/ Remote: TBA

Working hours: TBA

Deadline to apply: Monday, 28th July

Interviews start: W/c 28th July

Start date: September/ December

Scope for permanent role: YES/NO

Our client is a well-established creative agency with decades of experience in delivering immersive brand experiences. Their approach combines strategic thinking, experiential design, and digital innovation to create meaningful connections between audiences and brands. With a broad international presence and extensive production capabilities, they support a wide range of projects — from exhibitions and events to branded environments, cultural spaces, and venue consultancy.

Core Purpose

The Project Executive supports the execution of technical and logistical aspects of events and exhibitions under the guidance of senior team members. This role involves assisting in the coordination of production elements such as staging, AV, lighting, rigging, power, and scenic fabrication. The Production Executive helps translate production plans into actionable tasks,  liaises with vendors, and provides on-site support during setup and dismantle. The ideal candidate is detail-oriented, hands-on, and eager to learn, with strong communication and multitasking abilities.

Key Responsibilities

Production Planning & Technical Coordination 

• Support the Production Manager in developing production strategies, technical plans, and execution schedules for events and exhibitions. 

• Translate creative and design briefs into detailed production plans, including equipment lists,  technical specs, and timelines. 

• Conduct and lead site visits and technical assessments to evaluate venue suitability,  infrastructure, and logistical considerations. 

• Recommend suitable production methods, materials, and technology to enhance project feasibility and quality. 

Vendor & Supplier Management 

• Coordinate with production vendors (e.g., AV companies, staging contractors, riggers,  fabricators) to align on scopes, timelines, and deliverables. 

• Review technical proposals and fabrication drawings for accuracy and feasibility.

• Supervise vendor performance both off-site during fabrication and on-site during installation,  ensuring quality and timeline compliance. 

On-Site Management & Execution 

• Assist on-site production activities for assigned projects, including equipment setup, power distribution, and crew supervision. 

• Ensure all technical elements are installed and operated in accordance with design and safety standards. 

• Act as the on-site production lead when the Production Manager is unavailable, managing real-time issue resolution and crew coordination. 

• Support technical rehearsals and event operations, ensuring seamless production flow and client satisfaction. 

Logistics & Operations 

• Help prepare logistical plans, transport schedules, and storage requirements for equipment and materials. 

• Coordinate with warehouse teams, transport vendors, and site operations teams to ensure timely load-in and load-out. 

• Track production inventory, tools, and rental equipment across project timelines. 

Health, Safety & Compliance 

• Assist in preparing risk assessments and ensure all production elements comply with safety  standards and government regulations 

• Assist with on-site safety briefings and enforce safe working practices among production teams and vendors. 

• Coordinate with venue security and facilities teams to ensure smooth and compliant production setup. 

On-Site Execution Support 

• Support the Production Manager and Technical Director during setup, rehearsals, and event days. 

• Assist in supervising vendors, crews, and suppliers on-site, ensuring proper execution according to plans and safety standards. 

Post-Event & Quality Review 

• Conduct post-event production debriefs with internal teams and key suppliers. 

• Prepare comprehensive post-production reports and recommendations for future events.

• Archive project materials, including drawings, permits, and close-out documentation.

Education: 

• Bachelor's degree in Event Production, Audio Visual Technology, Engineering, or a related field (or equivalent practical experience). 

Experience: 

• 0–2 years of experience in event production or technical coordination within the events,  exhibitions, or entertainment industry (internships or freelance projects included).

• Exposure to basic production elements such as AV, lighting, staging, or fabrication is preferred. 

Skills: 

• Strong organisational and coordination abilities with attention to detail. 

• Eagerness to learn technical terms, production workflows, and on-site protocols.

• Good communication and interpersonal skills to support vendor and team coordination.

• Proficiency in Microsoft Office Suite; basic knowledge of AutoCAD or SketchUp is an advantage. 

• Willingness to work flexible hours, including weekends and site installations.

• Understanding of basic safety practices on-site is a plus. 

Personal Attributes: 

• Creative problem-solving abilities. 

• Attention to detail and ability to thrive in a fast-paced environment. 

• A customer-centric mindset, with a commitment to delivering exceptional experiences.

• Adaptability and resilience in managing complex and dynamic projects. 

• Ability to work long hours, often standing in a varying environment

It should be noted and understood that the attached Job Description has been drafted to focus on the “key”  responsibility areas for this position. In the agency world, nothing is set in stone, and a job description cannot be a detailed record of every task and duty. Our client recognises that all members of staff, at any time, may be asked by a  Senior Executive to perform tasks which are not included in the Job Description. Whilst these tasks do not necessarily fit in the definition of “key” responsibilities, they are nevertheless important for the ongoing management of the business.